Process Coordinator | Sidra Medical and Research Center In Dubai.

Process Coordinator | Sidra Medical and Research Center

Based in Doha, Qatar, Sidra Medical and Research Center will be the Middle East’s first academic medical center designed to the best international standards. Scheduled to open in early 2013, Sidra will provide world class, patient-focused, clinical services for women and children, medical education, and biomedical research in an ultra-modern, all-digital facility.The Process Coordinator assists the Associate HR Director with his/her responsibilities and coordinates special projects. S/he provides overall administrative and secretarial support to the Associate HR Director; coordinates office activities and performs other related tasks.
* Assists Associate HR Director with his/her duties, analyzing issues, drafting documents and liaising with other departments
* Performs a wide variety of complex, responsible, and confidential administrative and secretarial duties.
* Answers incoming telephone calls to the office and either assists the caller or transfers to the appropriate person. Takes and conveys messages and answers general queries in a pleasant and efficient manner.
* Facilitates the presentation of a variety of materials from written, oral instructions or transcription equipment including correspondence, reports, charts, presentations, spreadsheets and statistical data that may be complex, technical and/or sensitive
* Assists in the coordination, supervision, and completion of special projects, as appropriate.
* Arranges meetings, meeting materials, reports, and minutes of the meetings.
* Organizes and facilitates conferences, and other special events; coordinates and attends committee meetings, and participates in committee discussions, as appropriate.
* Maintains and up-dates the schedules of the Associate HR Director and prioritize schedules in order to ensure the effective functioning.Â
* Plans, composes and forwards for approval speeches, letters and reports for the Associate HR Director.
* Translates from Arabic to English and vice versa as required.Â
* Maintains comprehensive filing system for Associate HR Director Office, and retrieves information as requested.
* Provides information, routes inquiries, ensuring the appropriate distribution and release of confidential or sensitive information; acts as liaison with other departments and agencies; may serve as a member of committees or groups.
* Understands and retains the confidential nature of materials within the Associate HR Director’s Office.
* In view of the developing and changing needs and opportunities within Sidra during this start-up phase, this position may perform other duties as assigned.ESSENTIAL
* Bachelors Degree/Diploma or equivalent
* Strong working knowledge of Microsoft Office Professional Applications.
* Experience and demonstrated ability in Office Administration.
* Experience and demonstrated ability in the use of information management systems to prepare and record data.
* Experience and demonstrated ability in minutes taking and records maintenance.
* Experience and demonstrated ability in enquiry handling and directing those to the concerned section heads/managers
* Demonstrated experience in office management principles and procedures.
* Familiarity with Middle East business practices
* Proven pleasant and comprehensive communication skills
* A high degree of self management, flexibility and adaptability
* Fluency in written and spoken English and Arabic
* Strong customer relations focus and the desire to provide best levels of service
* Extremely detailed-oriented and strong organizational skills to order tasks, set priorities, meet deadlines and manage multiple projects in a fast-paced, changing environment.
* Knowledge of modern office practices and procedures; basic accounting principles; modern office equipment including computers; filing, indexing and cross-referencing methods; correct English usage, spelling, grammar and punctuation; business letter writing and report preparation; various document formats and presentations.

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